Green Reservation | Facilities, Real Estate & Auxiliary Services

Event Title *

Type of Event *

Does your event include a flag display? *

Yes

No

Please describe flags: 1-size of the flags, 2-how many flags, 3-how deep will the flags go into the ground? *

Date *

If this is a display, please note the end date here (if one day event, leave blank):

Start Time (please include your setup time) *

End Time (please include your cleanup time) *

Estimated Attendance

Organizing Group *

Group Type (choose from dropdown below)
NOTE: Before a RSO/Greek Chapter/Grad Student Group event will be APPROVED, you must discuss your event with the following:

RSO Groups must contact Alex Keen’s Office (herrkeen@udel.edu, University Student Centers)
GREEK Chapters must contact Sara Lowery’s Office (salowery@udel.edu, 302-831-0456, Fraternity and Sorority Leadership and Learning)
Grad Student Groups must contact the Graduate College (grad@udel.edu, 302-831-6824) * Group Type (choose from dropdown below) NOTE: Before a RSO/Greek Chapter/Grad Student Group event will be APPROVED, you must discuss your event with the following: <UL><LI>RSO Groups must contact Alex Keen’s Office (herrkeen@udel.edu, University Student Centers)</LI><LI>GREEK Chapters must contact Sara Lowery’s Office (salowery@udel.edu, 302-831-0456, Fraternity and Sorority Leadership and Learning)</LI><LI>Grad Student Groups must contact the Graduate College (grad@udel.edu, 302-831-6824)

We are an RSO and understand we must schedule a meeting with Alex Keen's office/University Student Centers to discuss our event

We are a Greek chapter and understand we must schedule a meeting with Sara Lowery's office/Fraternity & Sorority Leadership and Learning to discuss our event

Address *

Address

City

State/Province

Zip/Postal

Sponsor Contact Name *

Sponsor Contact Phone Number *

Sponsor Contact Email Address *

Location of Event

Specify EXACT location (i.e. in front of what building(s)

Describe the event (and if applicable, please note Food Truck policy below) *

FOOD TRUCK POLICY: The South Green (near Robinson Hall) is the ONLY area near The Green that a Food Truck is permitted.
IMPORTANT: Per Grounds: Vehicles/trucks are NOT PERMITTED ON THE GRASS, BRICKS, TURF FIELDS or in the FIRE LANES!
The event's sponsor group WILL BE HELD RESPONSIBLE FOR ANY DAMAGES to Green Space caused by Vendors or UD Department vehicles delivering materials (etc.) to the event.

Will any sales or solicitations take place? *

Yes

No

Explain Sales *

Have sales/solicitations forms been completed? *

Yes

No

What are your plans for crowd control and prevention of alcohol/drug use by attendants? *

Will security be present? *

Yes

No

Please explain details of security *

Will there be amplified sound at your event? *

Yes - and I acknowledge the rules below regarding hours when amplified sound is permitted

No

NOTE: NO Amplified sound permitted on the Central Green Monday-Friday. Other areas: weekdays amplified sound is only permitted after 4:00pm & there is a maximum of 4 hours for events with amplified sound.
Quiet hours begin at 8pm Sunday through Thursday; 9pm Friday and Saturday.
See City of Newark Municipal Code re Noise

Explain your sound plans & note QUIET HOURS listed above *

Will this event require a stage? *

Yes

No

How big is the stage and who will be setting up/breaking down the stage?

Does this event require the use of a generator? *

Yes

No

YOUR EVENT WILL NOT BE APPROVED BY GROUNDS WITHOUT RECEIVING THE "REQUEST FOR SERVICE-FACILITIES" WEB FORM to account for any damage that may occur to The Green.

I acknowledge and will submit the "Request for Service-Facilities" Webform

If you are a Graduate Student Group, please reach out to the Graduate College for assistance (302-831-6824 or grad@udel.edu)
If you are an RSO, you will need to contact Student Involvement (302-831-2429) to file this form.
If you are a Greek Chapter, you will need to contact FSLL (302-831-6167) to file this form.
University Departments may access this via Web Forms.

Do you have plans to spike or place anything in the ground?
NOTE: Spiking is not preferred, but special exceptions MAY be made. Any Spiking MUST BE PRE-AUTHORIZED by the Grounds Department. *

No

Yes - and I acknowledge I will be REQUIRED TO COMPLY with the rules listed below

IMPORTANT:

Posting of event materials is prohibited on landscaping and trees.
If you intend to spike, you or your contractor, are required by law to notify Miss Utility at 1-800-257-7777. This will require additional time to process your request.
If your Event requires a Tent you must complete the Application for Tent Use on University Property This application MUST be received by the EHS office two weeks prior to the Event Date. If you have questions please contact EHS at 302-831-8475.
If the tent is anchored to the ground by means of spiking; your tent vendor is required by law to notify Miss Utility at 1-800-257-7777 to request a Utility Stake-Out. Weighted tents do not require a Miss Utility notification.
Email the completed application to fire-safe@udel.edu and someone will get in contact with you to go over safety procedures/requirements and whether or not your tent needs a permit (fee may be required) from the City of Newark.

Please further describe what will be spiked and how:

Will your event require any deliveries or vehicles?
NOTE: Vehicles/trucks are NOT PERMITTED ON THE GRASS, BRICKS, TURF FIELDS or in the FIRE LANES! *

No

Yes - and I acknowledge I will be REQUIRED TO COMPLY with the rules: Vehicles/trucks are NOT PERMITTED ON THE GRASS, BRICKS, TURF FIELDS or in the FIRE LANES! The event's sponsor group WILL BE HELD RESPONSIBLE FOR ANY DAMAGES to Green Space caused by Vendors or UD Department vehicles delivering materials (etc.) to the event.

Further describe vehicles & where they will be

Electrical/Lighting

I have read the Electrical/Lighting Policy and acknowledge

There is no electricity and limited lighting available on the Green. If your event requires electricity you must submit a Request form.

RSO Groups must submit this request by contacting the Student Involvement Office at (302) 831-2429.
Greek Chapters must submit this request by contacting FSLL at (302)831-6167.
Department Groups must complete a Request for Service - Facilities webform.

Bathrooms

I have read the Bathroom Policy and acknowledge

If Bathroom access/opening is needed during evening or weekend hours, additional custodial services will be required.

RSO Groups must submit this request by contacting the Student Involvement Office at (302) 831-2429.
Greek Chapters must submit this request by contacting FSLL at (302)831-6167.
Department Groups must complete a Request for Service - Facilities webform.

Platforms/Chairs/Tables

I have read the Platforms/Chairs/Tables Policy and acknowledge

If Platforms/Chairs/Tables are needed they must be requested.

RSO Groups must submit this request by contacting the Student Involvement Office at (302) 831-2429.
Greek Chapters must submit this request by contacting FSLL at (302)831-6167.
Department Groups must complete a Request for Service - Facilities webform.

Does you event require hose hook-up?

No

Yes, and I have read the Hose/Water Policy and acknowledge

If hose hook-up is needed, it must be requested.

RSO Groups must submit this request by contacting the Student Involvement Office at (302) 831-2429.
Greek Chapters must submit this request by contacting FSLL at (302)831-6167.
Department Groups must complete a Request for Service - Facilities webform.

Policy for Handling Trash

I have read the Trash Policy and acknowledge

If Trash/Recycling containers are being requested, you must also submit a separate Request for Services webform for Trash Pick-Up.

RSO Groups must submit this request by contacting the Student Involvement Office at (302) 831-2429.
Greek Chapters must submit this request by contacting FSLL at (302)831-6167.
Department Groups must complete a Request for Service - Facilities webform.

NOTE: You are responsible for ensuring the area is clean at the conclusion of your event by collecting, picking up and removing all event related trash to a dumpster. UD’s normal receptacles on the Green are not available or able to accommodate non-routine use. If normal Green receptacles are used for event trash, this pick-up will be charged to sponsor group.

Are there any other details we need to be aware of regarding your event?

YOUR EVENT WILL NOT BE APPROVED WITHOUT A SITE MAP/LAYOUT USING ONE OF THESE MAP TEMPLATES: Central Green Map • North Green Map • South Green Map • Old College Map. (If you need a map of a different Greens area, please email AnnMarie Taylor - amtay@udel.edu.)

Download the appropriate map from above, mark it up showing how your event will be set up, and upload it below when submitting your application.

Maximum file size: 52.43MB

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