Bulk Mail Preparation

Standard (Bulk) Mail Preparation

Bulk Permit Procedures
Experience has shown that if bulk mailing is used for announcing meetings, the mailing should be dispatched a minimum of four weeks in advance of the event because of the inherent delays in bulk mailings. Bulk mailings are restricted to domestic use only and foreign mail will not be accepted.

In general, all bulk mailings must have an imprint mailing release form issued and be reviewed by Campus Mail personnel, before being taken to the U.S. Post Office, to insure proper preparation. Patrons who use the special postal rates must prepare their mailings in accordance with current postal regulations or have University Printing prepare the mailing for them.

Standard Mail Preparation
Standard Mail (bulk mail) consists of mailable matter which has been printed, duplicated, etc., sent to different addresses in quantities of not less than 50 pounds or of not less than 200 pieces. All pieces must be identical as to size, weight, and number of enclosures.

When mailing pieces in ZIP code order, proceed from the beginning of the following list. Separate in order of priority as follows:

Presorted Letters - Machinable

  1. 5-Digit
    150 or more pieces bearing the same five digit ZIP code. These pieces must be placed in 1-foot trays, unless volume exceeds this, then use 2-foot trays. No banding/bundling needed. If tray is full enough to keep letters in place during transit, just apply a "5" sticker to the front of the tray to indicate all same 5-digit. If not, band letters and apply "5" sticker on front piece of bundle. Bundles are then placed in tray.
     
  2. 3-Digit
    150 or more pieces bearing the same first three digit ZIP code. These pieces must be placed in 1-foot trays, unless volume exceeds this, then use 2-foot trays. No banding/bundling needed. If tray is full enough to keep letters in place during transit, just apply a "3" sticker to the front of the tray to indicate all same 3-digit. If not, band letters and apply a "3" sticker on front piece of bundle. Bundles are then placed in tray.
     
  3. AADC
    If after separating the categories per 1 and 2 above, there are 150 or more pieces going to a particular Automated Area Distribution Center, these pieces need to be separated using an AADC chart. These pieces must be placed in 1-foot trays unless volume exceeds this, then use 2-foot trays. No banding/bundling needed. If tray is full enough to keep letters in place during transit, just apply an "A" sticker to the front of the tray to indicate all same AADC-digits. If not, band letters and apply an "A" sticker on front piece of bundle. Bundles are then placed in tray.
     
  4. Mixed AADC
    The fourth and final priority consists of fewer than 150 pieces of any of the foregoing categories addressed to various states. These pieces must be placed in 1-foot trays unless volume exceeds this, then use 2-foot trays. No banding/bundling needed. If tray is full enough to keep letters in place during transit, just apply an "MS" sticker to the front of the tray to indicate all Mixed AADC digits. If not, band letters and apply an "MS" sticker on front piece of bundle. Bundles are then placed in tray.
     

Nonmachinable Pieces and Flats

Letter-size pieces and flats that meet one or more of the nonmachinable characteristics may be subject to the nonmachinable surcharge.

  1. 5-Digit
    Separate 10 or more pieces bearing the same five digit ZIP code (fewer than 10 pieces in a bundle not permitted). These pieces must all be placed in the same direction with the mailing label of the top piece exposed. These pieces must be bundled with heavy rubber bands around the length and girth of the package and labeled with a red label "5" provided by Campus Mail Services. This label needs to be on the top piece only.
  2.  
  3. 3-Digit
    Separate 10 or more pieces bearing the same first three digit ZIP code (fewer than 10 pieces in a bundle not permitted). These pieces must all be placed in the same direction with mailing label of the top piece exposed. These pieces must be bundled with heavy rubber bands around the length and girth of the package and labeled with a green label "3" provided by Campus Mail Services. This label needs to be on the top piece only.
  4.  
  5. ADC
    If after separating the categories per 1 and 2 above, there are 10 or more pieces going to a particular Area Distribution Center, these pieces must be separated (fewer than 10 pieces in a bundle not permitted). ADC zone charts are available at the U.S.Postal Service website or from Campus Mail Services. Pieces must all be placed in the same direction, bundled and banded as above, and labeled with a pink label "A" (on the top piece only) provided by Campus Mail Services.
  6.  
  7. Mixed ADC
    The fourth and final category consists of fewer than 10 pieces of any of the foregoing categories addressed to various states. These pieces must all be placed in the same direction, bundled and banded as above, and labeled with a brown label "MS" (on the top piece only) provided by Campus Mail Services.
  8.  

NOTE:
Standard Mail constitutes permit mail. This permit is maintained and controlled by Campus Mail Services at the University of Delaware. No one is permitted the use of this permit without the approval of this department. Neither is anyone authorized to take or send standard mail directly to the United States Post Office at Newark, DE without the written approval of the Supervisor of Campus Mail Services or an authorized employee acting in his/her behalf. This mail must be taken to the Postal Service by Campus Mail Services employees only.

For further information, please call Campus Mail Services at extension 2158.